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Reports & analytics

School reports for every desk, ready to export.

The accounts desk closes the day with a collection abstract, the exam cell prints rank lists, and the principal finds last week's staff attendance in the inbox every Monday. Most reports export to Excel or PDF from the screen they belong to.

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From Silver₹79 per student a year + 18% GSTPrincipals, Accountants, The office and Teachers

In short

What reports does ProEMS give a school?

ProEMS gives each desk its own reports: collection and defaulter reports for accounts, rank lists, percentiles and result graphs for the exam cell, staff attendance and daily progress summaries for the principal, and fine and overdue reports for the library.

Most of them export to Excel or PDF from the screen they sit on, and two arrive on their own every Monday morning: last week's student attendance for each class, and the weekly staff attendance PDF.

Which reports you get depends on the plan. Staff attendance and DPR reports come with Silver; the fee dashboard, the day's collection and its abstract, and results with Gold; and the advanced finance reports and library reports with Platinum. The pricing page has the full split.

  • An abstract of the day's collection by payment method and bank
  • Defaulter lists with an SMS to everyone on them
  • Rank and percentile for every section, as PDF or Excel
  • A weekly staff attendance PDF in the principal's inbox

Which plan includes it?

  • Staff attendanceSilver

    Manual, RFID, barcode or fingerprint scanner, with a weekly PDF report

  • Staff daily progress reportsSilver

    Teachers' daily class reports, with a summary report

  • Results and report cardsGold

    Report card PDFs, rank lists with percentile, result graphs

  • Fee collection and receiptsGold

    Fee heads, concessions, automatic late fines, cash, cheque and bank, PDF receipts

  • Advanced reportsPlatinum

    Collection for any date range, defaulters with SMS reminders, concessions

  • LibraryPlatinum

    Barcode issue and return, fines, overdue reminders and reports

Silver is ₹79, Gold is ₹169 and Platinum is ₹249 per student a year, plus 18% GST. Each plan includes the one before it.

Compare the plans

Who uses it?

  • Principals

    Read the fee dashboard, rank lists and the weekly staff attendance PDF, and review teachers' daily progress reports.

  • Accountants

    Print the daily collection abstract, run collection by date range and send SMS to defaulters.

  • The office

    Exports student and staff lists, the concession report and the list of students whose fee bills aren't created yet.

  • Teachers

    Pull rank lists and result graphs for their sections, and file the daily reports the DPR summary is built from.

What it does

Which reports can you run in ProEMS?

These are the reports schools lean on most, with the plan each one needs. Anything without a plan badge comes with every plan from Silver.

  • From Gold

    Daily collection abstract

    The day's fee collection totalled by payment method and bank, with a grand total, as a one-page PDF from the fee Transactions screen.

  • From Platinum

    Collection by date range

    Every payment between two dates, student by student and fee head by fee head, filtered by payment method and bank.

  • From Platinum

    Defaulters with SMS

    List students with dues by class or section, up to a month or for the session, above an amount you set. Export it, or SMS everyone on it.

  • From Platinum

    Concessions and unbilled students

    Fee concession details by class and session, and the students whose fee bills haven't been created yet, in Excel or PDF.

  • From Gold

    Fee dashboard and forecast

    What's been collected, what's still due and what's expected to come in, with fee head and payment history reports.

  • From Gold

    Rank, percentile and result graphs

    Rank lists with percentile for each section as PDF, result graphs sorted by rank, and results in Excel, including a university format.

  • Staff attendance reports

    A bar graph and Excel and PDF reports of staff attendance, plus last week's summary emailed every Monday.

  • Daily progress report summary

    Read teachers' daily progress reports by teacher and date range, add review comments, and export them to Excel or PDF.

  • From Platinum

    Library reports

    Fines paid between two dates, overdue books and books currently issued, in Excel or PDF.

How it works

How do reports fit into a school week on ProEMS?

There's no separate reporting tool to learn. Reports sit next to the work they come from, and a typical week uses them like this.

  1. 1

    Every evening, close the fee counter

    The accounts desk prints the abstract of the day's collection and matches the cash and cheques in hand against the totals by method and bank.
  2. 2

    Before month end, chase dues

    Run the defaulter list for a class, set the month and a minimum amount, and send everyone on it an SMS reminder.
  3. 3

    Monday morning, check staff attendance

    Last week's staff attendance PDF is already in the principal's inbox, with each person's days present and percentage.
  4. 4

    Through the week, review daily reports

    Open the DPR summary for a teacher or a date range, add a comment where something needs a follow-up, and export it for the file.
  5. 5

    After each exam, publish ranks

    Generate the rank list with percentiles for each section, open the result graph, and export the results to Excel, including the university format colleges need.

Runs on its own

Which reports arrive without anyone running them?

Two reports go out every Monday, as long as email is set up for your institution. Everything else is run when you need it, from the screen it belongs to.

  • Mon 01:00

    Last week's student attendance

    Each class teacher and the principal are emailed last week's attendance for every section, day by day, with each student's percentage.

  • Mon 07:00

    Weekly staff attendance PDF

    The attendance managers and the principal are emailed last week's staff attendance, with each person's days present and attendance percentage.

What is the daily collection abstract?

The daily collection abstract is a one-page PDF of the fees collected on a date, totalled by payment method and bank, with a grand total at the bottom. The accounts desk uses it to check the day's cash, cheques and bank receipts before closing.

On Gold you print it, and the day's fee collection, from the fee Transactions screen. Platinum's advanced reports add collection for any date range, the defaulter list with SMS and the concession report. The fee module page covers how the money comes in.

Which reports export to Excel or PDF?

Most ProEMS reports export to Excel, PDF or both. The defaulter list, concession details, uncreated bills, staff attendance, DPR and library reports each come in Excel and PDF, the rank list and the abstract come as PDF, and results also export to Excel.

Beyond reports, the student and staff lists, leave records, the SMS log and the payroll list export to Excel, and the transport users list prints as a PDF.

How does ProEMS show ranks and percentiles?

ProEMS ranks each section on its results and gives every student a percentile alongside their percentage, in a rank list you can download as PDF. The result graph shows the same section sorted by rank.

Percentile here is the share of classmates who scored lower, so a percentile of 95 puts a student ahead of 95% of the section. Both come with Gold, with report card PDFs covered on the exams and report cards page.

What is the DPR summary in ProEMS?

The DPR summary collects teachers' daily progress reports, the record of what each teacher covered period by period, so the principal or a coordinator can read them by teacher and date range and add a comment.

Teachers file DPRs from the staff app or the web, and the summary exports to Excel or PDF. Both come with every plan from Silver. For the paper side of attendance, see our attendance register format.

Good to know

What should you know about reporting in ProEMS?

Four points that save a surprise later.

Advanced finance reports are Platinum
Collection for any date range, defaulters with SMS, the concession report and uncreated bills need Platinum. Gold has the fee dashboard, forecast, payment history and the day's collection with its abstract.
Two reports are scheduled
Only the Monday student attendance sheets and the weekly staff attendance PDF go out on a timer. Every other report is run when someone needs it.
Set reports, not a report builder
Each report has its own columns and filters. For a view of your own, export to Excel and work from there.
Charts where they help
The fee dashboard, result graphs and the staff attendance bar graph give the visual picture. ProEMS isn't a separate data analysis tool.

FAQ

Questions about reports.

Short answers to what schools and colleges ask us most. Anything else, bring it to the demo.

Book a free demo
Which plan includes advanced reports?
Advanced reports are in the Platinum plan: collection for any date range, the defaulter list with SMS, uncreated bills and fee concession details. The fee dashboard, results, and the day's collection with its abstract come with Gold, and staff attendance and DPR reports with Silver.
Can we export reports to Excel?
Yes. Most ProEMS reports export to Excel, PDF or both, including the defaulter list, concession details, staff attendance, DPR and library reports. The rank list and the daily abstract come as PDF.
Does ProEMS email any reports automatically?
Yes, two, every Monday, as long as email is set up. At 1 am each class teacher and the principal get last week's student attendance, and at 7 am the attendance managers and the principal get last week's staff attendance as a PDF. Other reports are run when you need them.
Can we see fee collection for a date range?
Yes, on Platinum. Collection by date range lists every payment between two dates by student and fee head, filtered by payment method and bank, as a PDF. On Gold you can print a single day's collection from the fee Transactions screen.
Can we report on fee concessions?
Yes, on Platinum. The fee concession report lists concessions by class and session, and exports to Excel or PDF.

See your numbers come out of ProEMS.

Book a free demo and we'll run a day's collection abstract, a defaulter list and a rank list on a demo school, and export each one.

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